Letters, magazines, bills, flyers, what to do with them all. There should be only two responses to every piece of mail or e-mail, do something with it, or toss it!
The best way, as always, to deal with it all is in an organized fashion.
One of the quickest ways to do this is to have the following folders:
A red one for things that must be dealt with immediately. This would include anything that needs an immediate response, something that has to be done today. A letter you must respond to, a meeting you have to schedule, a report you need to do, a telephone call that needs to be made. Within this folder you will need to prioritize what needs to be handled first, second, etc.
Bills that come in and need to be paid should be placed in your tickler file a couple days before their due date to account for mailing time. So as you are opening your bills that come in the mail, check the due date and place them in your tickler file. If it has to be paid upon receipt, put it in the red folder so you can deal with it immediately.
Meetings (flyers) that have to be attended are placed in a gray folder. Be sure to check the dates, highlight them. Your next step is to be sure to place them on your calendar, and then to tickle them two days before for your review or if there is anything you need to do or prepare for the meeting.
If you receive meeting highlights or minutes by mail, these can be placed in a yellow folder for your perusal at a later date. These are the types of things that can be read during lunch, or while backing up files, printing, etc.
Magazines and articles you receive can be placed in a black folder. This is your reading folder. Take it with you when you go on appointments that you know you will have some lag time. Read during lunch. Schedule time in the morning and weekends. If you make reading a part of your daily schedule, it won't pile up. And remember, once you read it, file it away, or toss it.
Every piece of paper should generate a reaction, the reaction might be to deal with it, file it, or toss it, but one of them needs to occur. If you follow this simple rule, you can keep mail and paperwork under control, and your sanity to boot.
Copyright DeFiore Enterprises 2000
Interested in having your own successful, home based creative real estate investing business? Chuck and Sue have been helping folks start successful home based businesses for over 19 years, and we can help you too! To see how, visit http://www.homebusinesssolutions.com for the latest FREE tips and tricks, educational products and coaching in creative real estate investing and home based businesses. No time to visit the site? Subscribe to our "how to" Home Business Solutions Digest, it's like having your own personal coach: http://www.homebusinesssolutions.com
At Home? Keep related items together, for example the coffee... Read More
Do you believe that the best way to deal with... Read More
Almost everyone in business knows the balancing act between the... Read More
"It's just been one of those days?I can't seem to... Read More
"Fashionably late" is no longer in fashion. In today's heavily... Read More
Choose to be HappyHappiness is a choice. You can choose... Read More
Years ago clients would tell me they could not identify... Read More
What keeping time really means is...being on time!You know, there... Read More
In this world there is something more precious than gold.... Read More
We live in a world where more is expected of... Read More
I keep a fossil on my desk at all times.... Read More
The most powerful resource that we have is time. Everything... Read More
Any habit of mind or body that interferes with taking... Read More
One of the biggest problems most people have when it... Read More
One of the most challenging aspect in life is time... Read More
Any habit of mind or body that interferes with taking... Read More
We are constantly inundated with routine (often boring!) tasks around... Read More
As each day passes, and more and more things need... Read More
Recently I saw an advertisement for a time management booklet:... Read More
Are you a worrier? Do you frequently spend time and... Read More
It is common knowledge that creating and living according to... Read More
Are you drowning in a sea of unread papers? Do... Read More
41 practical and quick ways to get on top of... Read More
When do you want to make time for a networking... Read More
Despite the best of intentions, most of us don't use... Read More
last minute cleaning help Highland Park ..Do you have plenty to do, but don't have enough... Read More
Last week I had the privilege of spending some quality... Read More
Ever feel that you spend too much time shoring up... Read More
Let's look at your time management skills. Most of us... Read More
When trying to achieve a quality education, everybody knows that... Read More
41 practical and quick ways to get on top of... Read More
I am an ordinary man - A middle class high... Read More
Clarity brings accomplishmentOne of the most important things you can... Read More
When you decide to become self-employed, you automatically become the... Read More
Q. I have several projects going at once -- but... Read More
People always seem to be in such a hurry, everywhere... Read More
Women's health issues often are focused on goals to reach:... Read More
I keep a fossil on my desk at all times.... Read More
Many people want to be coached to manage their time... Read More
Are you too busy to put yourself first? If a... Read More
In our time-crazed society, lots of time is what most... Read More
Isn't it amazing that some people can produce huge results... Read More
How you spend the first sixty minutes of your day... Read More
How many of us are guilty of "Putting the cart... Read More
?busy, busy, busy, busy, busy?busy, busy, bus? OK, slap me... Read More
Zak is my three-year old godson. He is the apple... Read More
The techies could do a lot more to make our... Read More
Microsoft wanted to know how individuals around the world were... Read More
"Time is what we need the most and what we... Read More
It is not enough if you are busy. The question... Read More
Time Management |