Home
>
Software
>
Great Plains Customization ? Programming Auto-apply in Accounts Receivable

Great Plains Customization ? Programming Auto-apply in Accounts Receivable

Microsoft Great Plains is one of three Microsoft Business Solutions mid-market ERP products: Great Plains, Solomon, Navision. Considering that Great Plains is now very good candidate for integration with POS application, such as Microsoft Retail Management System or RMS and Client Relation Systems, such as Microsoft CRM ? there is common need in Great Plains customizations and integrations, especially on the level of MS SQL Server transact SQL queries and stored procedures.

In this small article we'll show you how to create auto-apply utility, when you integrate huge number of sales transactions and payments. We will be working with RM20101 ? Receivables Open File and RM20201 ? Receivables Apply Open File.

Let's see SQL code:

declare @curpmtamt numeric(19,5)

declare @curinvamt numeric(19,5)

declare @curpmtnum varchar(20)

declare @curinvnum varchar(20)

declare @curinvtype int

declare @curpmttype int

declare @maxid int

declare @counter int

-- Create a temporary table

create table #temp

(

[ID] int identity(1,1) primary key,

CUSTNMBR varchar(15),

INVNUM varchar(20),

INVTYPE int,

PMTNUM varchar(20),

PMTTYPE int,

INVAMT numeric(19,5),

PMTAMT numeric(19,5),

AMTAPPLIED numeric(19,5)

)

create index IDX_INVNUM on #temp (INVNUM)

create index IDX_PMTNUM on #temp (PMTNUM)

-- Insert unapplied invoices and payments

insert into #temp

(

CUSTNMBR,

INVNUM,

INVTYPE,

PMTNUM,

PMTTYPE,

INVAMT ,

PMTAMT,

AMTAPPLIED

)

select

CUSTNMBR = a.CUSTNMBR,

INVNUM = b.DOCNUMBR,

INVTYPE = b.RMDTYPAL,

PMTNUM = a.DOCNUMBR,

PMTTYPE = a.RMDTYPAL,

INVAMT = b.CURTRXAM,

PMTAMT = a.CURTRXAM,

AMTAPPLIED = 0

from RM20101 a

join RM20101 b on (a.CUSTNMBR = b.CUSTNMBR)

join RM00101 c on (a.CUSTNMBR = c.CUSTNMBR)

where

a.RMDTYPAL in (7, 8, 9) and

b.RMDTYPAL in (1, 3) and

a.CURTRXAM 0 and

b.CURTRXAM 0

order by

a.custnmbr,

b.DOCDATE,

a.DOCDATE,

a.DOCNUMBR,

b.DOCNUMBR

-- Iterate through each record

select @maxid = max([ID])

from #temp

select @counter = 1

while @counter = @curpmtamt) and (@curpmtamt>0) and (@curinvamt>0)-- if the invoice amount is greater or the same as the payment amount

begin

select @curinvamt = @curinvamt - @curpmtamt -- invoice amount remaining

-- update with the amount that is applied to the current invoice from

-- the current payment

update #temp

set

AMTAPPLIED = @curpmtamt

where

[ID] = @counter

-- update with amount of invoice remaining

update #temp

set

INVAMT = @curinvamt

where

INVNUM = @curinvnum and

INVTYPE = @curinvtype

-- update with amount of payment remaining

update #temp

set

PMTAMT = 0

where

PMTNUM = @curpmtnum and

PMTTYPE = @curpmttype

end

else if (@curinvamt 0) and (@curinvamt>0)-- if the invoice amount is lesser to the payment amount

begin

select @curpmtamt = @curpmtamt - @curinvamt -- payment amount remaining

-- update with the amount that is applied to the current invoice from

-- the current payment

update #temp

set

AMTAPPLIED = @curinvamt

where

[ID] = @counter

-- update with amount of invoice remaining

update #temp

set

INVAMT = 0

where

INVNUM = @curinvnum and

INVTYPE = @curinvtype

-- update with amount of payment remaining

update #temp

set

PMTAMT = @curpmtamt

where

PMTNUM = @curpmtnum and

PMTTYPE = @curpmttype

end

-- go to the next record

select @counter = @counter + 1

end

-- update the RM Open table with the correct amounts

update

RM20101

set

CURTRXAM = b.INVAMT

from

RM20101 a

join #temp b on (a.DOCNUMBR = b.INVNUM and a.RMDTYPAL = b.INVTYPE)

update

RM20101

set

CURTRXAM = b.PMTAMT

from

RM20101 a

join #temp b on (a.DOCNUMBR = b.PMTNUM and a.RMDTYPAL = b.PMTTYPE)

-- create the RM Apply record or update if records already exist

update

RM20201

set

DATE1 = convert(varchar(10), getdate(), 101),

GLPOSTDT = convert(varchar(10), getdate(), 101),

APPTOAMT = APPTOAMT + a.AMTAPPLIED,

ORAPTOAM = ORAPTOAM + a.AMTAPPLIED,

APFRMAPLYAMT = APFRMAPLYAMT + a.AMTAPPLIED,

ActualApplyToAmount = APFRMAPLYAMT + a.AMTAPPLIED

from

#temp a

join RM20101 b on (b.DOCNUMBR = a.INVNUM and b.RMDTYPAL = a.INVTYPE)

join RM20101 c on (c.DOCNUMBR = a.PMTNUM and c.RMDTYPAL = a.PMTTYPE)

join RM20201 d on (d.APFRDCTY = a.PMTTYPE and

d.APFRDCNM = a.PMTNUM and

d.APTODCTY = a.INVTYPE and

d.APTODCNM = a.INVNUM)

where

a.AMTAPPLIED 0

insert into RM20201

(CUSTNMBR,

DATE1,

GLPOSTDT,

POSTED,

APTODCNM,

APTODCTY,< /p>

APTODCDT,

ApplyToGLPostDate,

CURNCYID,

CURRNIDX,

APPTOAMT,

ORAPT OAM,

APFRDCNM,

APFRDCTY,

APFRDCDT,

ApplyFromGLPostDate,

FROMCURR,

< p>APFRMAPLYAMT,

ActualApplyToAmount)

select

CUSTNMBR = a.CUSTNMBR,

DATE1 = convert(varchar(10), getdate(), 101),

GLPOSTDT = convert(varchar(10), getdate(), 101),

POSTED = 1,

APTODCNM = a.INVNUM,

APTODCTY = a.INVTYPE,

APTODCDT = b.DOCDATE,

ApplyToGLPostDate = b.GLPOSTDT,

CURNCYID = b.CURNCYID,

CURRNIDX = '',

APPTOAMT = a.AMTAPPLIED,

ORAPTOAM = a.AMTAPPLIED,

APFRDCNM = a.PMTNUM,

APFRDCTY = a.PMTTYPE,

APFRDCDT = c.DOCDATE,

ApplyFromGLPostDate = c.GLPOSTDT,

FROMCURR = c.CURNCYID,

APFRMAPLYAMT = a.AMTAPPLIED,

ActualApplyToAmount = a.AMTAPPLIED

from

#temp a

join RM20101 b on (b.DOCNUMBR = a.INVNUM and b.RMDTYPAL = a.INVTYPE)

join RM20101 c on (c.DOCNUMBR = a.PMTNUM and c.RMDTYPAL = a.PMTTYPE)

where

a.AMTAPPLIED 0 and

not exists (select 1

from RM20201 d

where d.APFRDCTY = a.PMTTYPE and

d.APFRDCNM = a.PMTNUM and

d.APTODCTY = a.INVTYPE and

d.APTODCNM = a.INVNUM)

drop table #temp

About The Author

Andrew Karasev is Chief Technology Officer in Alba Spectrum Technologies ? USA nationwide Great Plains, Microsoft CRM customization company, with offices in Chicago, San Francisco, Los Angeles, San Diego, Phoenix, Houston, Miami, Atlanta, New York, Madrid, Brazil, Moscow ( http://www.albaspectrum.com), you can reach Andrew 1-866-528-0577, he is Dexterity, SQL, C#.Net, Crystal Reports and Microsoft CRM SDK developer; http://www.albaspectrum.com

maid service near Lake Forest ..

In The News:

New phishing platform QRR targets Microsoft 365 users across 1,000 domains in 90 countries. Learn how to spot fake login pages and protect your accounts.

OpenTable now uses AI to track your dining habits and share insights with restaurants. Learn what data they collect and how to protect your privacy.

Google's discontinued Nest thermostats still secretly upload home data to company servers despite losing smart features, raising serious privacy concerns.

New Android malware NGate steals NFC payment codes in real-time, allowing criminals to withdraw cash from ATMs without your card. Learn protection tips.

DoorDash confirms data breach exposing customer names, emails, addresses after social engineering attack. Learn how to protect yourself from scams.

Concerned about Google's AI scanning your Gmail? Learn how to disable Gemini features that access your emails, Drive files and Chat messages for privacy.

Google warns Android users about dangerous fake VPN apps hiding malware that steals passwords, banking details and personal data from phones and tablets.

Apple's digital passport feature lets iPhone users breeze through TSA checkpoints this holiday season using Digital ID technology at 250+ airports.

A new phishing scam targets family photos with fake "Cloud Storage Full" alerts. Criminals steal credit card information through fake sites. Learn protection tips.

South Korean scientists create ultra-thin fabric muscles that turn clothes into robotic assistants, lifting 33 pounds while weighing under half an ounce.

Archer Aviation has acquired Hawthorne Airport for $126M to launch an LA air taxi network ahead of the 2028 Olympics, featuring AI-powered eVTOL operations and next-gen aviation tech.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

Fake AI apps disguised as "ChatGPT" and "DALL·E" are flooding app stores with dangerous malware that steals data and monitors users without detection.

Fake buyers demand specific vehicle reports from unknown sites to steal credit card information from car sellers, but warning signs can help identify these scams before paying.

Android users can now manage apps across multiple devices more easily with Google Play Store's updated remote uninstall button in the latest update.

NASA's Perseverance rover discovers shiny metallic rock on Mars that could be a meteorite from an ancient asteroid, containing high levels of iron and nickel.

Holiday scams spike during Black Friday and Cyber Monday as criminals exploit your leaked personal data. Learn how to protect yourself from fake stores and phishing.

Commerce Department proposes TP-Link router ban over Chinese security risks. Learn how this potential prohibition could affect your home network and devices.

Hyundai AutoEver America suffered a data breach affecting 2,000 current and former employees, exposing names, Social Security numbers and driver's license information.

Washington court rules automated license plate reader images are public records, even when stored by vendors like Flock Safety, setting precedent for transparency.

Fake airline texts claiming flight cancellations are targeting travelers with convincing scams. Learn how cybercriminals steal personal data and credit card info.

Discover how iOS 26's new Adaptive Power feature automatically extends iPhone battery life by learning your usage patterns and adjusting performance intelligently.

New TikTok malware campaign tricks users into running PowerShell commands that download Aura Stealer, which steals credentials and authentication tokens.

Gaia Family offers fixed upfront pricing for IVF cycles with unlimited embryo transfers and financial protection, partnering with over 100 U.S. fertility clinics.

The Jetsons Act aims to position Pennsylvania as a leader in advanced air mobility by establishing regulations for hybrid ground-air vehicles.

Great Plains Customization ? Programming Auto-apply in Accounts Receivable

Software