Home
>
Small Business
>
Reduce Stress, Increase Profits By Incorporating Strategic Systems In Your Small Business Success

Reduce Stress, Increase Profits By Incorporating Strategic Systems In Your Small Business Success

Whether you are an Entrepreneur or Business Professional there are many things you do each week that would benefit from a strategic system to help you be more effective, reduce errors and stress, help you enjoy your time at work and give you more time to have fun outside of work.

Strategic systems are not static; they allow you to be flexible, creative, and spontaneous, and because they help you look at situations with a clear focus and a specific intention you can easily achieve your desired results. When you develop your strategic system you begin by setting an intention for what would be the best outcome in this area.

If we use the example of incoming mail both email and snail mail. An intention you might set would be to handle it only once, sort it effortlessly, and help you leverage your actions for greater success.

Once you set your intention and define the focus you can develop a strategic system to achieve that intention. With the snail mail those systems might include scheduling fifteen minutes a day to look through the mail when it comes in. The system could include a three tier sorting; things to throw away, things to file, and things to take action on. You can set up further systems so an action required on the mail will automatically be handled. In the case of accounts receivable or payable, answering an inquiry, scheduling a meeting, or call back?

Your systems would also include a file for reading material or reference and for handling mail that needs to be redirected to someone else who can handle it more effectively.

With the email you will want to have a similar sorting system. Filters can be helpful for directing the different email to corresponding boxes of important, reference, action, spam?

You can also have response emails set up for situations or questions that are frequently requested. This allows you to customize each response from a pre drafted template; cutting down your response time but allowing you to address each situation in the most efficient way.

Once you start designing strategic systems you will find that it's beneficial to keep adding to the system. One process will lead to another and each step of a process will be incorporated into the strategic system. This will allow you to move from your definition of success in a given area to implementation of the best processes to achieve it. Your actions will flow seamlessly from one strategic system to the next and nothing will be misplaced or forgotten.

The process of building one strategic system on another is an excellent way to boost productivity, reduce costs, boost employee and customer satisfaction and increase your profits.

Because your strategic systems are fluid you can easily update them when new situations occur or when you want to change or improve your definition of success on a given situation.

Make sure your strategic systems define success, include an intention, are simple, clear, and updated regularly.

Here's a simple 8 step process to help you create your Strategic Systems:

1. Define what success in a specific area looks like
2. Set your intention for the outcome of the Strategic System
3. Keep it focused and simple
4. Get it out of your head and on paper: you want to develop a step by step blueprint
5. Look for ways to leverage one strategic system with another
6. Have a template for tasks
7. Keep it fluid and dynamic and update the strategic system at least once a month
8. Keep it in PLAIN SIGHT; if it's in a drawer it won't be effective

You can develop Strategic Systems for everything that you need to do at work. Customer service, order fulfillment, meeting agendas, marketing, client referrals, telephone scripts, sales information, inventory, peer review, conflict resolution, training proficiencies, matching job outcomes to job openings, employee feedback, new product or service development, converting web visitors to sales?

Strategic Systems are powerful because they get the ideas and information out of your head and onto paper. They allow you to see the big picture and focus on a fluid procession of details that help you achieve big picture goals. This approach will get you working on your business and not in your business. Because you have clearly determined your definition of success in each area you can use inspired actions not reactions to effectively get things done.

All of these benefits lead to the ultimate benefit; you have more time and can have more fun because things are running smoothly. You don't always have to be there because the process is clearly laid out in the strategic system manual for each area.

Start small and develop the powerful habit of creating a strategic system for each area of your business.

?BZ Riger-Hull. Author of The Soul of Success http://www.allowingprosperity.com she is certified as an Attraction Coach, Prosperity Guide, Four Agreements Facilitator & Tele-Course leader. Start THRIVING in your Career, Business, Relationships, Bottom Line & Life. Receive $535 in free services take the 90 Day ALLOWING PROSPERITY CHALLENGE. The only risk to doing business with us is achieving success beyond your wildest expectations. mailto:BZ@allowingprosperity.com

no-contract cleaning service Mundelein ..

In The News:

Researchers exploited WhatsApp's API vulnerability to scrape 3.5 billion phone numbers. Learn how this massive data breach happened and protect yourself.

Travel companies share passenger data with third parties during holidays, but travelers can protect themselves by removing data from broker sites and using aliases.

Xpeng's humanoid robot moves so realistically that crowds believed it was fake, marking a major advancement in robotics technology ahead of 2026 commercial launch.

Researchers discover phishing scam using invisible characters to evade email security, with protection tips including password managers and two-factor authentication.

iPhone and Android users can reduce battery drain and data usage by restricting Background App Refresh to Wi-Fi connections instead of mobile networks.

Scammers nearly stole an Apple account by exploiting the support system with authentic-looking tickets and phone calls, users can protect themselves with safety steps.

FoloToy restored sales of its AI teddy bear Kumma after a weeklong suspension following safety group findings of risky and inappropriate responses to children.

Threat intelligence firm Synthient uncovers one of the largest password exposures ever, prompting immediate security recommendations.

Viral video shared by Elon Musk shows Tesla's Optimus humanoid robots performing tasks from cooking to construction, garnering over 58.5 million views on social media.

Chinese hackers used Anthropic's Claude AI to launch autonomous cyberattacks on 30 organizations worldwide, marking a major shift in cybersecurity threats.

Apple's new Sleep Score feature gives you a rating for your nightly rest quality. Learn how to set it up on your Apple Watch and iPhone today.

Essential phone settings to enable before losing your device, including Find My network, location services and security features for iPhone and Android.

The Fox News AI Newsletter gives readers the latest AI technology advancements, covering the challenges and opportunities AI presents.

Cybersecurity research shows weak passwords remain a major threat, with simple patterns and number sequences putting millions of accounts at risk.

New Android malware BankBot YNRK silences phones, steals banking data and drains crypto wallets automatically. Learn how this advanced threat works.

FDA approves first human trial for Paradromics' brain-computer interface that could restore speech for paralyzed patients through neural technology.

New phishing platform QRR targets Microsoft 365 users across 1,000 domains in 90 countries. Learn how to spot fake login pages and protect your accounts.

OpenTable now uses AI to track your dining habits and share insights with restaurants. Learn what data they collect and how to protect your privacy.

Google's discontinued Nest thermostats still secretly upload home data to company servers despite losing smart features, raising serious privacy concerns.

New Android malware NGate steals NFC payment codes in real-time, allowing criminals to withdraw cash from ATMs without your card. Learn protection tips.

DoorDash confirms data breach exposing customer names, emails, addresses after social engineering attack. Learn how to protect yourself from scams.

Concerned about Google's AI scanning your Gmail? Learn how to disable Gemini features that access your emails, Drive files and Chat messages for privacy.

Google warns Android users about dangerous fake VPN apps hiding malware that steals passwords, banking details and personal data from phones and tablets.

Apple's digital passport feature lets iPhone users breeze through TSA checkpoints this holiday season using Digital ID technology at 250+ airports.

A new phishing scam targets family photos with fake "Cloud Storage Full" alerts. Criminals steal credit card information through fake sites. Learn protection tips.