Whether you are an Entrepreneur or Business Professional there are many things you do each week that would benefit from a strategic system to help you be more effective, reduce errors and stress, help you enjoy your time at work and give you more time to have fun outside of work.
Strategic systems are not static; they allow you to be flexible, creative, and spontaneous, and because they help you look at situations with a clear focus and a specific intention you can easily achieve your desired results. When you develop your strategic system you begin by setting an intention for what would be the best outcome in this area.
If we use the example of incoming mail both email and snail mail. An intention you might set would be to handle it only once, sort it effortlessly, and help you leverage your actions for greater success.
Once you set your intention and define the focus you can develop a strategic system to achieve that intention. With the snail mail those systems might include scheduling fifteen minutes a day to look through the mail when it comes in. The system could include a three tier sorting; things to throw away, things to file, and things to take action on. You can set up further systems so an action required on the mail will automatically be handled. In the case of accounts receivable or payable, answering an inquiry, scheduling a meeting, or call back?
Your systems would also include a file for reading material or reference and for handling mail that needs to be redirected to someone else who can handle it more effectively.
With the email you will want to have a similar sorting system. Filters can be helpful for directing the different email to corresponding boxes of important, reference, action, spam?
You can also have response emails set up for situations or questions that are frequently requested. This allows you to customize each response from a pre drafted template; cutting down your response time but allowing you to address each situation in the most efficient way.
Once you start designing strategic systems you will find that it's beneficial to keep adding to the system. One process will lead to another and each step of a process will be incorporated into the strategic system. This will allow you to move from your definition of success in a given area to implementation of the best processes to achieve it. Your actions will flow seamlessly from one strategic system to the next and nothing will be misplaced or forgotten.
The process of building one strategic system on another is an excellent way to boost productivity, reduce costs, boost employee and customer satisfaction and increase your profits.
Because your strategic systems are fluid you can easily update them when new situations occur or when you want to change or improve your definition of success on a given situation.
Make sure your strategic systems define success, include an intention, are simple, clear, and updated regularly.
Here's a simple 8 step process to help you create your Strategic Systems:
1. Define what success in a specific area looks like
2. Set your intention for the outcome of the Strategic System
3. Keep it focused and simple
4. Get it out of your head and on paper: you want to develop a step by step blueprint
5. Look for ways to leverage one strategic system with another
6. Have a template for tasks
7. Keep it fluid and dynamic and update the strategic system at least once a month
8. Keep it in PLAIN SIGHT; if it's in a drawer it won't be effective
You can develop Strategic Systems for everything that you need to do at work. Customer service, order fulfillment, meeting agendas, marketing, client referrals, telephone scripts, sales information, inventory, peer review, conflict resolution, training proficiencies, matching job outcomes to job openings, employee feedback, new product or service development, converting web visitors to sales?
Strategic Systems are powerful because they get the ideas and information out of your head and onto paper. They allow you to see the big picture and focus on a fluid procession of details that help you achieve big picture goals. This approach will get you working on your business and not in your business. Because you have clearly determined your definition of success in each area you can use inspired actions not reactions to effectively get things done.
All of these benefits lead to the ultimate benefit; you have more time and can have more fun because things are running smoothly. You don't always have to be there because the process is clearly laid out in the strategic system manual for each area.
Start small and develop the powerful habit of creating a strategic system for each area of your business.
?BZ Riger-Hull. Author of The Soul of Success http://www.allowingprosperity.com she is certified as an Attraction Coach, Prosperity Guide, Four Agreements Facilitator & Tele-Course leader. Start THRIVING in your Career, Business, Relationships, Bottom Line & Life. Receive $535 in free services take the 90 Day ALLOWING PROSPERITY CHALLENGE. The only risk to doing business with us is achieving success beyond your wildest expectations. mailto:BZ@allowingprosperity.com
taxi o'hare Wisconsin Dells ..Why do you need an account plan?When you first decide... Read More
Which questions do you need to ask to even get... Read More
If you have ever had your antique shop or mall... Read More
When is it a good thing to say no to... Read More
In this paper, I will:1. provide a framework for creating... Read More
It's a strange anomaly.Most people who set out to start... Read More
In a perfect world, starting a small business would be... Read More
One major issue not being addressed right now in the... Read More
I meet and talk to hundreds and hundreds of business... Read More
Purchasing a franchise has become one of the most popular... Read More
Not sure how to start a small business? This guide... Read More
The efficiency of debt collection is the difference between a... Read More
There are only a handful of car wash franchises in... Read More
As a business owner, you already know how important it... Read More
When is the Chamber ideal for your business?Joining a Chamber... Read More
The bad things starts with the letter 'O'?.like Obstacles, Obstruction,... Read More
A career coach could be simply defined your job seeking... Read More
Your grandfather probably told you to "learn something new everyday".... Read More
Most of us remember going to at least one garage... Read More
Here are seven ways for owners of small businesses to... Read More
You know what makes me really happy? Drinking a Starbucks... Read More
Think the best way to get more customers is to... Read More
The choice of financing is an important determinant of whether... Read More
Cash is the lifeblood of any business. As humans need... Read More
Obtaining a business credit card enables the small business owner... Read More
bmw rental chicago Ackley ..The revenue history is a vital piece of your power... Read More
Never underestimate the power of perception! Perception plays a major... Read More
How do marine type businesses start? Have you ever thought... Read More
Many mobile pressure-washing companies turn to government contacts to make... Read More
You've been meaning to tend to the administration part of... Read More
Some marine biologists feel that the concentration of dead marine... Read More
I ran a franchise company for many years, a car... Read More
Are you responsible for your results?What comes to mind when... Read More
The less a business pays for goods and services the... Read More
According to the American Society for Aesthetic Plastic Surgery, since... Read More
Every business regardless of size needs a "Business Image Manual"... Read More
As small business owners we're in business to make money... Read More
When does your ego get in the way?Let's go back... Read More
Think the best way to get more customers is to... Read More
Database Problems in MarketingI have been working on a direct... Read More
One way to determine your companies mission statement is based... Read More
In the first part of this article I put forward... Read More
When do you need to get more involved with the... Read More
Success is the desire of everyman on the face of... Read More
Are you thinking of starting a small pressure washer business... Read More
Every company has business pain, but the pain does not... Read More
It is not surprising that some people may perceive Six... Read More
Do you promote yourself as offering prompt, reliable and quality... Read More
Financial Consultants are one of the fastest growing industries today.... Read More
Have you ever heard the phrase, 'PREPONDERANCE OF PROOF'?I recently... Read More
Small Business |