Home
>
Software
>
Groupware: Avoid the Ad Hoc Shuffle

Groupware: Avoid the Ad Hoc Shuffle

Groupware

Efforts are continually made to manage the unavoidable ad hoc business process, but ad hoc processes do not necessarily mean a pile of messy, shuffled documents, at least not anymore. Groupware is software which tracks and manages the ad hoc business collaboration.

Look at the search engines to see just how many solutions similar to groupware are available to help businesses organize collaboration efforts. In most cases, collaboration and document tracking software are built around organized and established drafting processes. They enable filing and tracking of collaborative efforts in a structured collaboration environment.

Ad Hoc Business

The reality is that the collaborative environment cannot always be structured. Flexibility is a necessity and ad hoc is a reality. Often, collaboration has to take place very quickly to meet deadlines. When that happens, what is left is a scattered set of emails, drafts, Word and Excel documents, and other changes saved in multiple locations. Groupware is software that manages ad hoc collaboration while working the way businesses do.

Simple Installation

Businesses are budget-sensitive when it comes to new technologies. Often new technologies require an expensive IT infrastructure with an installation fee and service fees. Groupware provides simple software installation that eliminates those costs and saves time.

Accessibility

Business concerns about new technologies are valid, especially regarding questions of accessibility. For example, installing or downloading new software within a company network is cost-efficient and beneficial to the entire company. But, because companies are not a self-sustaining entity, they need to know if new software will also benefit clients and investors.

Groupware is software that works with any person or company with which your business works. Clients, partners, and other businesses may not yet have the same teamware, but once the technology is adopted by your company, it works for them too.

Familiarity

Another concern businesses may have in incorporating new technology is whether or not the new technology is compatible with current technology. Businesses do not need to worry about interfacing or learning new technology. Groupware utilizes technology with which businesses are already familiar. Microsoft applications such as Word, Excel, and Outlook are applications through which the technology works.

Technology

Groupware utilizes a variety of technologies which enable effective tracking and managing of ad hoc documents. Digital Thread technology tags the meta data of an electronic document, tracking the who, what, when, where, and how of any changes made in the text or the location of the document. This tracking takes place over email and hard drives, stringing together all of the document drafts.

Digital Signature displays the tracking information in a signature at the bottom of each email. Version History ties it all together by displaying a flowchart of the various document versions. Groupware tracks and manages all document versions, no matter how much of a hurry you are in during collaboration.

When searching for the document management and collaboration technology for your business, remember that document management will most often require tracking ad hoc processes of fast-paced business. Groupware solutions work the way your business works.

Joe Miller is a specialist in online advertising. online advertising information is available at online advertising.

In The News:

Apple recently notified a small number of iPhone customers in 92 countries that their phones may be under attack by mercenary spyware.

An artificial intelligence-powered home security system can fire paintballs and tear gas at trespassers. The camera identifies human faces and animals.

Technology expert Kim Komando gives her tips and tricks on enhancing your user experience a smartphone and other devices you use everyday.

A new camera called NUCA uses artificial intelligence to create deepfake photos of subjects by stripping away clothing in close to real time.

The Kimberley Kube trail-ready camper has a compact but spacious design and combines luxury, functionality and ruggedness for a weekend getaway.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

Emails instructing you to reset your password for an account may be legitimate, or they may be scams. Kurt "CyberGuy" Knutsson explains.

Northrop Grumman's Manta Ray uncrewed underwater vehicle aims to revolutionize undersea missions — it glides through the ocean without human assistance.

Learn how to work Google's calendar application to streamline and organize your daily tasks from technology expert Kim Komando.

If you do not want Facebook to have automatic access to your private photos, follow our tips to protect yourself. Kurt “CyberGuy" Knutsson shows you how.

Kurt “CyberGuy" Knutsson goes into detail about Apple’s recent iOS update that allows iPhone users to instantly translate spoken language simply by using the Action Button.

Safeguarding your digital life with a reliable physical backup isn't just a precaution, it's a necessity. Kurt “CyberGuy" Knutsson provides the essential backup checklist.

Kurt “CyberGuy" Knutsson reveals how a Redditor exposed false recycling claims at their apartment, highlighting a report that only 21% of U.S. recyclables are processed.

Kurt "CyberGuy" Knutsson offers a travel toolkit featuring five technology tools to help you with booking flights and hotels for your summer vacation.

The bubble behind the clock on your iPhone can appear in different colors. Kurt "CyberGuy" Knutsson explains what each of those colors mean.

Scammers are using the power of artificial intelligence to mimic voices of people and are using the fake voices to commit crimes, like kidnappings.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

Tech guru Kurt "CyberGuy" Knutsson explains the science behind the Invisibility Shield, a 6-foot shield that makes people become invisible.

The International Olympic Committee on Friday announced plans to use AI in various Olympic aspects, including athlete identification, training and judging.

Tech guru Kurt "CyberGuy" Knutsson explains an easy trick to avoid squinting while working or surfing the web by zooming in on your personal computer.

Streaming giant Roku has recently been targeted by a pair of cyberattacks, and the company confirmed over a half million Roku accounts were compromised.

The Land Aircraft Carrier combines an all-terrain, six-wheeled vehicle with a two-seat aircraft, which features electric vertical takeoff and landing.

The European Union has sent TikTok a "request for information" on the video sharing platform's newest app, TikTok Lite, under the Digital Services Act, with the aim to clean up social media.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

The FBI is warning the public about a recent phishing scam via text that claims its targets owe money in Pennsylvania for unpaid road toll charges.

Groupware: Avoid the Ad Hoc Shuffle

Software