Whether you are an Entrepreneur or Business Professional there are many things you do each week that would benefit from a strategic system to help you be more effective, reduce errors and stress, help you enjoy your time at work and give you more time to have fun outside of work.
Strategic systems are not static; they allow you to be flexible, creative, and spontaneous, and because they help you look at situations with a clear focus and a specific intention you can easily achieve your desired results. When you develop your strategic system you begin by setting an intention for what would be the best outcome in this area.
If we use the example of incoming mail both email and snail mail. An intention you might set would be to handle it only once, sort it effortlessly, and help you leverage your actions for greater success.
Once you set your intention and define the focus you can develop a strategic system to achieve that intention. With the snail mail those systems might include scheduling fifteen minutes a day to look through the mail when it comes in. The system could include a three tier sorting; things to throw away, things to file, and things to take action on. You can set up further systems so an action required on the mail will automatically be handled. In the case of accounts receivable or payable, answering an inquiry, scheduling a meeting, or call back?
Your systems would also include a file for reading material or reference and for handling mail that needs to be redirected to someone else who can handle it more effectively.
With the email you will want to have a similar sorting system. Filters can be helpful for directing the different email to corresponding boxes of important, reference, action, spam?
You can also have response emails set up for situations or questions that are frequently requested. This allows you to customize each response from a pre drafted template; cutting down your response time but allowing you to address each situation in the most efficient way.
Once you start designing strategic systems you will find that it's beneficial to keep adding to the system. One process will lead to another and each step of a process will be incorporated into the strategic system. This will allow you to move from your definition of success in a given area to implementation of the best processes to achieve it. Your actions will flow seamlessly from one strategic system to the next and nothing will be misplaced or forgotten.
The process of building one strategic system on another is an excellent way to boost productivity, reduce costs, boost employee and customer satisfaction and increase your profits.
Because your strategic systems are fluid you can easily update them when new situations occur or when you want to change or improve your definition of success on a given situation.
Make sure your strategic systems define success, include an intention, are simple, clear, and updated regularly.
Here's a simple 8 step process to help you create your Strategic Systems:
1. Define what success in a specific area looks like
2. Set your intention for the outcome of the Strategic System
3. Keep it focused and simple
4. Get it out of your head and on paper: you want to develop a step by step blueprint
5. Look for ways to leverage one strategic system with another
6. Have a template for tasks
7. Keep it fluid and dynamic and update the strategic system at least once a month
8. Keep it in PLAIN SIGHT; if it's in a drawer it won't be effective
You can develop Strategic Systems for everything that you need to do at work. Customer service, order fulfillment, meeting agendas, marketing, client referrals, telephone scripts, sales information, inventory, peer review, conflict resolution, training proficiencies, matching job outcomes to job openings, employee feedback, new product or service development, converting web visitors to sales?
Strategic Systems are powerful because they get the ideas and information out of your head and onto paper. They allow you to see the big picture and focus on a fluid procession of details that help you achieve big picture goals. This approach will get you working on your business and not in your business. Because you have clearly determined your definition of success in each area you can use inspired actions not reactions to effectively get things done.
All of these benefits lead to the ultimate benefit; you have more time and can have more fun because things are running smoothly. You don't always have to be there because the process is clearly laid out in the strategic system manual for each area.
Start small and develop the powerful habit of creating a strategic system for each area of your business.
?BZ Riger-Hull. Author of The Soul of Success http://www.allowingprosperity.com she is certified as an Attraction Coach, Prosperity Guide, Four Agreements Facilitator & Tele-Course leader. Start THRIVING in your Career, Business, Relationships, Bottom Line & Life. Receive $535 in free services take the 90 Day ALLOWING PROSPERITY CHALLENGE. The only risk to doing business with us is achieving success beyond your wildest expectations. mailto:BZ@allowingprosperity.com
recurring maid service Buffalo Grove ..If you are a small business you know that you... Read More
If you don't know what a Virtual Assistant (or VA)... Read More
A successful joint venture marketing effort is the goal of... Read More
Are you responsible for your results?What comes to mind when... Read More
Opportunities for home show businesses have never been more abundant.... Read More
You only have so much time in a day right?So... Read More
Many investors and business ethics professionals are calling for more... Read More
Owning a business is a challenging endeavor. If you're like... Read More
Attorneys and Lawyers are ruining the franchise industry. It is... Read More
Most pressure washing companies never look into some of the... Read More
The home-based business market, sometimes called the SOHO (small-office/home-office) market,... Read More
IntroductionIt is widely recognised that Email and the Internet is... Read More
"What do you do?" It just might be one of... Read More
When you feel like you're always busy working on your... Read More
Never underestimate the power of perception! Perception plays a major... Read More
Remember the cleaning business is all about time ratio to... Read More
"So what?" is a lovely question.It can lead to a... Read More
Many mobile pressure-washing companies turn to government contacts to make... Read More
When working properly, computers enable small businesses to make big... Read More
Part of the power plan is making sure you have... Read More
What does buying a fat pig have to do with... Read More
Incorporation in Nevada has become an attractive option for savvy... Read More
If an organization lacks a mission statement, it is worthwhile... Read More
You've heard marketing and advertising gurus quip, "Sell the sizzle,... Read More
Buying a franchise is not for everyone. This guide will... Read More
premium house cleaning Glenview ..Franchising has made the world look really small. The well... Read More
How do marine type businesses start? Have you ever thought... Read More
1. Don't Spend Too Much Time PlanningWhen you are entering... Read More
Most businesses accept checks as form of payment for goods... Read More
Cash flow. To stay in business, you've got to keep... Read More
How a donation is different from a sponsorship and what... Read More
As a practitioner and student of Small Business Marketing, I... Read More
Running a business, whether large, small or in your home,... Read More
Do you need grant funding for your nonprofit organization? If... Read More
If you've been considering incorporating your small business, you've probably... Read More
Some things in business are relatively easy to measure ?... Read More
How do you find the best business partners?Finding a good... Read More
Every home business has the same problem of how to... Read More
As an entrepreneur you can learn a lot by following... Read More
Pressure washing companies must look for customers in the retail... Read More
Most small businesses will not even try to advertise on... Read More
If you interviewed business owners of failed businesses, a majority... Read More
One of the simplest ways to expand your marketing efforts... Read More
The following tips have come from a wide variety of... Read More
Did you know that satisfaction is the number one emotion... Read More
Frankly, given the legal and regulatory requirements involved in attempting... Read More
The last time I spoke and went into a bit... Read More
The key to organizational focus and helping those who need... Read More
Everyday more web based companies enter the business scene. The... Read More
Recently one of my customers told me the chaos swirling... Read More
Small Business |