Home
>
Writing
>
A Writers Tools

A Writers Tools

If you are like most writers, you're constantly searching for tips on technique that will help you to increase your chances of publication. You eagerly pounce on articles that tell you how to plot better, write better and sell better. In addition, you occasionally buy books on writing, or do a writing course, or attend a seminar.

But... are you sabotaging your efforts by simply not having the right tools?

The right tools can make a huge difference to your comfort and productivity. Let's look at a few I consider essential, and a few that are just desirable.

1. A GOOD PRINTER.

You'd think that a GOOD printer would be a 'given' - but unfortunately, it's not. Think about what you do as a writer. All but a tiny percentage of writers now work at a computer. Some writers can edit and polish their work on the screen, but most prefer to print out their work and scribble changes on the hard copy.

Naturally, the more drafts you print out, the more paper and ink you are going to use. It is essential that you don't skimp on editing and polishing simply because you're worried about the expense of printing out another copy. And for most of us, that means using a LASER printer, rather than an inkjet. If you do a lot of web browsing, or like to print out articles, newsletters and research material, you'll find a laser printer faster and cheaper.

Fact: a laser printer ends up costing you a lot less than an inkjet. It's not worth economising on the initial purchase to save a few hundred dollars - replacement cartridges for an inkjet will cost you significantly more per page. As a writer, you don't really need colour. Consider buying a cheap colour inkjet for the occasional photo or colour cover sheet for the kids' assignments, but buy a laser printer for your main output.

TIP: When you go shopping for a printer, be ready to compare costs. Have a calculator with you, or ask a cooperative salesperson to do it for you. Compare:

the initial cost
the cost of replacement ink/toner
the number of pages that one replacement ink cartridge will yield
the speed
the memory

An example: I recently went shopping for a new printer. I wanted a simple, fairly fast laser printer - no bells and whistles. I didn't want one that would also act a fax and a scanner. I didn't want colour. I didn't want an extended warranty, either. (Be prepared for the salesperson to suggest that you DO need all these things. Be strong!)

In the end, I considered 3 printers. Printer 1 was $329, Printer 2 was $379, and Printer 3 was $399. The cheapest one put through about 10 pages a minute and had 2 mb memory. The second one ran at 14 pages a minute and had 4mb memory. The third was much faster: it pumped out work at 19 pages a minute and had 8mb memory.

I decided against the cheapest one, because I wanted more memory for complex documents. That left two, with a difference of only $20 between them. On the surface, the faster one seemed a much better buy... but wait. It was time to compare the ongoing costs.

I asked the salesperson how much it cost for replacement toner. The answer?

Printer 2: $110
Printer 3: $170

Ouch!!! That's quite a difference. Each lot of toner would do approximately 3,000 pages at 5% coverage (the average business letter). Printer 2 is looking good...

I checked out the two printers more closely. Printer 3 had the kind of feed that requires you to stand paper upright in the feed tray. Printer 2 had a cassette in which the paper lay flat.

Another thumbs up for Printer #2: I've had printers before that had paper standing upright, and wasn't keen on them. If you leave them stacked, the paper curls over, and the sheets are also more exposed to dampness in the air.

Finally, I asked about the toner supplied with the printers.

Printer 2 came with a full 3,000-page toner cartridge, whereas
Printer 3 came only with a 'starter toner' of 1,000 pages.

As you can probably guess, I bought Printer 2 - which happened to be a Brother HL-1430. I had to buy a cable to go with it (another $20); total cost for the printer and enough toner to do the first 3,000 pages: $399. Another thing I liked: when I installed the printer, the software placed an 'interactive help' icon on the computer desktop. When I clicked on it, I found that it ran movies showing exactly how to release jammed paper and other tasks. Now that was a bonus! (So was the printer's ability to print 2, 4, 8 or more pages on one A4 page - good if you want to save toner and you have good eyesight!)

NOTE: Four months after I bought this printer (which I considered a good deal at the price anyway) I spotted it on sale at both OfficeWorks and the local Post Office for only $199. If you can find a good laser printer at this price (or less) you're laughing.

As you can see, it pays to ask questions when you buy your printer. Think about your primary purpose: you want a good, reliable workhorse that will print your pages quickly and quietly without costing you a fortune for replacement ink. It might be worth your while to make this your main printer, and keep that expensive-to-feed colour inkjet for occasional use.

2. A GOOD SCREEN

If you have a perfectly good CRT (cathode ray tube) screen and not a lot of spare cash, you more or less have to stay with it. But if you can afford a Flatron screen, then RUN, don't walk, to the nearest supplier. Writers spend a lot of time staring at the computer screen, and sore eyes (and headaches) are not much fun.

A 17" Flatron screen will give you a good working area, and you'll notice the difference right away. These screens are such a pleasure to use. They also take up less room on a desktop.

Compare costs and features and, if you can swing it, change to one of these screens ASAP.

3. A GOOD BROWSER

Microsoft hold such a huge market share that it's hard not to follow along. So many of the 'add-ons' to make computing easier are tailored for Microsoft products - even though there are better web browsers out there. One that is attracting a lot of interest now is Mozilla - a web browser that also has a good mail program. (The web browser only is called Firefox.)

The big 'plus' with Mozilla (or Firefox) is that it allows you to use tabs for web pages instead of requiring you to open a new window for each one. You can also put links to the sites you visit most often on the browser toolbar.

You may find that even if you change browsers, you need to fire up Explorer now and again for sites that work only with this program. All you have to do is make your other browser your default, then use Explorer if you have to.

4. A GOOD BACKUP FACILITY

OK, hands up all of you who have backed up your novel recently?

If your hand shot up in the air (or even if you smiled smugly), congratulations. You're in the minority.

If you muttered "I keep meaning to do that," join the hordes of others who take the risk that nothing will ever happen to them. And decide now to do something about it.

Backup Hardware

You can backup your work by saving it to a CD ROM or DVD disk (floppy disks are gradually being phased out). Alternatively, many people are finding it useful to buy an external hard drive and save files to that. An external hard drive will take only moments to set up - simply attach the cables and plug it into your USB port. You can save files to it just as you would to the main drive of your computer. (Tip: connect your backup drive only when you want to make a copy of your files. If you leave it attached to your computer permanently, any viruses will find their way to your backup drive as well.)

Backup Software

I've also found Second Copy useful. This has been around for a long while and has barely changed. It's simple to set up and then does its job in the background. I choose which folders I want to be backed up regularly (the default is every couple of hours while the computer is switched on) and then once a week, transfer the full backup file to my external hard drive via a USB cable. You can check out Second Copy at www.centered.com

Backup with a USB "pen drive"

I absolutely could not do without my little USB drive. Just click it into any USB port, and start saving files to it. You can then slot it into another computer to transfer your files there - another household computer, or a friend's computer offsite (in case you have a house fire, or burglars steal your computer and disks).

A USB drive is small enough to drop into a handbag or a shirt pocket and barely make a bulge. Some people have them attached to keyrings. They sure beat the old floppy disks. I have 2 USB drives: one has a capacity of 64mb, the other 128mb. When we were travelling, I found them very useful for transferring files in an Internet cafe.

There are plenty of useful software programs and gadgets to make a writer's life easier. Keep an eye on the computer supplements in newspapers or what other writers say in forums.

Marg McAlister has published magazine articles, short stories, books for children, ezines, promotional material, sales letters and web content. She has written 5 distance education courses on writing, and her online help for writers is popular all over the world. Sign up for her regular writers' tipsheet at http://www.writing4success.com/

efficient cleaning crew Northbrook ..

In The News:

Viral video shared by Elon Musk shows Tesla's Optimus humanoid robots performing tasks from cooking to construction, garnering over 58.5 million views on social media.

Chinese hackers used Anthropic's Claude AI to launch autonomous cyberattacks on 30 organizations worldwide, marking a major shift in cybersecurity threats.

Apple's new Sleep Score feature gives you a rating for your nightly rest quality. Learn how to set it up on your Apple Watch and iPhone today.

Essential phone settings to enable before losing your device, including Find My network, location services and security features for iPhone and Android.

The Fox News AI Newsletter gives readers the latest AI technology advancements, covering the challenges and opportunities AI presents.

Cybersecurity research shows weak passwords remain a major threat, with simple patterns and number sequences putting millions of accounts at risk.

New Android malware BankBot YNRK silences phones, steals banking data and drains crypto wallets automatically. Learn how this advanced threat works.

FDA approves first human trial for Paradromics' brain-computer interface that could restore speech for paralyzed patients through neural technology.

New phishing platform QRR targets Microsoft 365 users across 1,000 domains in 90 countries. Learn how to spot fake login pages and protect your accounts.

OpenTable now uses AI to track your dining habits and share insights with restaurants. Learn what data they collect and how to protect your privacy.

Google's discontinued Nest thermostats still secretly upload home data to company servers despite losing smart features, raising serious privacy concerns.

New Android malware NGate steals NFC payment codes in real-time, allowing criminals to withdraw cash from ATMs without your card. Learn protection tips.

DoorDash confirms data breach exposing customer names, emails, addresses after social engineering attack. Learn how to protect yourself from scams.

Concerned about Google's AI scanning your Gmail? Learn how to disable Gemini features that access your emails, Drive files and Chat messages for privacy.

Google warns Android users about dangerous fake VPN apps hiding malware that steals passwords, banking details and personal data from phones and tablets.

Apple's digital passport feature lets iPhone users breeze through TSA checkpoints this holiday season using Digital ID technology at 250+ airports.

A new phishing scam targets family photos with fake "Cloud Storage Full" alerts. Criminals steal credit card information through fake sites. Learn protection tips.

South Korean scientists create ultra-thin fabric muscles that turn clothes into robotic assistants, lifting 33 pounds while weighing under half an ounce.

Archer Aviation has acquired Hawthorne Airport for $126M to launch an LA air taxi network ahead of the 2028 Olympics, featuring AI-powered eVTOL operations and next-gen aviation tech.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

Fake AI apps disguised as "ChatGPT" and "DALL·E" are flooding app stores with dangerous malware that steals data and monitors users without detection.

Fake buyers demand specific vehicle reports from unknown sites to steal credit card information from car sellers, but warning signs can help identify these scams before paying.

Android users can now manage apps across multiple devices more easily with Google Play Store's updated remote uninstall button in the latest update.

NASA's Perseverance rover discovers shiny metallic rock on Mars that could be a meteorite from an ancient asteroid, containing high levels of iron and nickel.

Holiday scams spike during Black Friday and Cyber Monday as criminals exploit your leaked personal data. Learn how to protect yourself from fake stores and phishing.

A Writers Tools

Writing