Write Right - You have an all important business letter or email drafted, proof read and waiting to be sent. Before you dash it off, use this self questionnaire to ensure that you have written to Express and not to Impress.
=> Is it actually necessary? Would a phone call or personal visit do?
=> What is the purpose of the document?
Is it to - Request information / Clarify a stand or position / Pass on information / Request action from your reader/s. State the purpose in the first paragraph, preferably in the first line.
=> Is the document addressed to the correct person?
=> Do I need to send copies to anyone?
=> If I want something, have I said by what date?
=> If requesting action, am I doing it politely?
=> Have I provided all the necessary information, facts and figures?
=> Have I made any assumptions? If yes, get them verified.
=> Is there a clear understanding of what the next step is going to be?
This is known as the HOT POTATO because it will cause some reaction or movement from the reader. An example of a HOT POTATO -
"As soon as we receive the documents, we will process your refund." This statement makes it clear that the reader must send the required documents.
=> Have I verified all the figures and dates?
=> Have I checked all spellings and punctuations?
Once you have ticks for all the questions go ahead and send that letter or email.
About The Author
The author is the developer of Letter Aid software. Letter Aid allows you to cut paste letter receiver details in to your business letter, so you need not type them every time. Letter Aid is a FAST and EASY Way for drafting Business Letters and emails. Visit http://trilithon1.tripod.com/ to download a trail version.
Oswego taxi to Midway ..This article is to help identify which style, technique or... Read More
What a wonderful resource the Internet is!Students find information to... Read More
Simply put, it is the art of writing scripts for... Read More
Poems. Just the mention of them makes me smile. Why?... Read More
Have you ever started a creative writing project with great... Read More
The freelance writing market is a growing market to be... Read More
Back in the mid to late 1980s I was a... Read More
Day after day, writers tend to sit for hours writing... Read More
Think you can't write a book that will sell? You... Read More
Sometimes I can be dense when it comes to realizing... Read More
Whether you are working for a small business, large corporation,... Read More
As writers, we initially tend to be either more cerebral... Read More
Every writer expends a great deal of creative energy developing... Read More
In the beginning of your story you have to grab... Read More
What is Sense of Place? It's the image of a... Read More
If you either want to write a book to help... Read More
Winning writing contests can provide several advantages to writers. For... Read More
I've noticed a big shift away from traditional horror recently,... Read More
Do you have trouble getting your thoughts and ideas down... Read More
Writing leads to reading. Therefore, it's only fair to supply... Read More
Is your book nearly finished, finished, published, or even in... Read More
Every morning I excitedly get out of bed. Just a... Read More
Long ago, movie directors mastered the technique of creating a... Read More
So, the decision is final. I am a writer.Actually, I... Read More
Mindmapping is better than linear outlining because authors can use... Read More
shuttle from Midway Morris ..Creative Writing Tips ?Whichever theme you choose, all the elements,... Read More
If you become a writer for any publication, private business,... Read More
How long should your chapters be?I can't resist... I have... Read More
One obvious question that can get overlooked in the process... Read More
If you want to be a writer, you must write... Read More
Beyond three and four act story structure, lies the Hero's... Read More
"I don't know if I should put 'writer' on my... Read More
Tips for your writing journeySo, you'd like to be a... Read More
Writing leads to reading. Therefore, it's only fair to supply... Read More
Don't they drive you nuts?You can visit all the rules... Read More
May I tell you about a writing technique shared by... Read More
Someone once commented that there were no new ideas to... Read More
Your query letter can be a deal maker or a... Read More
The Big IdeaOkay. So youve figured out that you would... Read More
Typically when falling asleep in bed at night great thoughts... Read More
Creative Writing Tips ?I have said above that if a... Read More
Agents and publishing houses have their best interests at heart,... Read More
Paulo Coelho was born on August 24th 1947 in Rio... Read More
Writing can be more difficult that just compiling your thoughts... Read More
Kallu was a tenant of Santosh Kumar Nayak. Santosh Kumar... Read More
I do on occasion run out of ideas for my... Read More
You are the only one who knows what being a... Read More
There is one key difference between reports and most other... Read More
So you want to learn to research well, and not... Read More
Remember the days when we wrote with pen and paper?... Read More
Writing |