prefabricated additions for houses lincolnshire sunroom home additions split level addition before and after mobile home basement addition stephens roofing & remodeling green oaks .. Chicago Drug testing

Two Reasons to Use Timesheet Software

This short paper will expand on two key reasons to move to a computerized timesheet system at your company. There are more than two reasons of course, but these will be expanded on at a later date. The two key reasons to be discussed here are Timesheet Efficiency, and Timesheet Automation.

Timesheet Efficiency is the concept of a single data entry exercise done accurately and quickly. Timesheet Automation is the simple concept of managing timesheet information electronically rather than on paper. When taken individually both these concepts make a compelling argument to move to electronic timesheets, taken together you should be asking yourself why you aren't kicking off the process today.

Timesheet Efficiency

When I started out my working career in consulting we had paper timesheets. These were (supposedly) to be filled in daily, submitted weekly, and data from them entered into the accounting system monthly. However, people being people, the accountant only checked them once a month, so they were generally only submitted once a month, and thus usually only filled in once a month when prompted by project managers. This resulted in inaccurate and late timesheet information.

This affected billing, time and materials projects would take up to four weeks to be invoiced, and thus it could be up to 60 days before payment was received. Why then are some companies constantly challenged with getting employees to accurately complete their timesheets while other firms have no problems? The difference is usually leadership and data ease of data entry. Most consulting companies employ skilled intelligent people, and a manager who fills in his timesheet information promptly and accurately can legitimately expect his staff to do so. However if the system is cumbersome and difficult to use then there will be constant conflict.

Easy to use computerized timesheet systems mean more employees are successfully filling out timesheets as they work rather than writing the time into a diary or calendar and then transferring the information at the end of the week (or month). It has been well proven that debtors are easier to manager and projects more easily monitored the closer that timesheet information is processed and invoiced to the time the work is carried out. It is just much more simple to collect all your billable hours (more chargeable time!) if employees record their work as they do it.

Of course data entry is just one side of things. Processing the information is just as important. Internal discipline and company policies must be set to ensure that all information is collected by the time you have decided is the deadline. Whether this is Friday 5:00pm, or Monday 9:00am, deadlines must be followed and enforced. Timesheet software with built in workgroup functionality like messaging, timesheet approval, live monitoring, and so on can greatly enhance this process.

There is no point pretending that timesheet information and collection is glamorous. It isn't. It should just be part of the normal mundane fabric of business. It should be routine and boring. But most importantly it should be quick, easy, and provide no disincentive to doing it. Good computerized systems should offer all of this.

Timesheet Automation

The most basic benefit that a computerized timesheet system gives is one of automation, timesheet information is entered into a computer rather than onto paper. This eliminated the need for people to transcribe their timesheet information from a diary onto a paper form, and then for administration staff to re-enter this information into a job costing system. The computerization allows you to completely eliminate the middle steps. Staff enter information directly into the job costing system.

The next logical step of computerization is to leverage off of the computer to provide a host of other benefits. This includes interlocks like preventing people from booking time to projects that dont exist, or projects that are closed, or projects they should not be booking time to. It allows project managers to access live data showing actual time spent on their projects, this data can be manipulated and visualized in different ways using other computer software. It can even interface directly with dedicated project management software.

Other benefits can include automatic timing of work, popup information showing specific project information helping timesheet accuracy, daily timesheets, reminders telling people to fill in their timesheets, integration with messaging, email, and the web, and live integration with accounting packages.

Conclusions

By themselves each of these points makes a good argument for moving to a computerized timesheet system. Taken together they are truly compelling. Increased accuracy and reduction of the billing cycle means that a computerized system can usually measure its payoff in just a few months. For any company that does bill its time, it is should not be an option any longer, it is a simple next step. Interested in looking at some low cost alternatives? Why not take a look at Timesheets Lite or Timesheets MTS. These are low cost systems ideally suited to the small company.

About The Author

Mark Nemtsas, Moving Target Software

Get low cost, efficient, timesheet software! This article is ? Moving Target Software, 2004. It can however be reproduced in full on any web page as long as it is edited in no way whatsover.

In The News:

Corporate ERP: Standard vs. Rich functionality ? Microsoft Great Plains

Traditionally we were considering functionally rich systems, such as SAP,... Read More

Microsoft Great Plains Data Conversion ? Overview For Developer

Looks like Microsoft Great Plains becomes more and more popular,... Read More

3 Reasons Why Medical Billing Software is Leading the Way

Since technology changes so quickly, it is hard to begin... Read More

Chinese Input - Step by Step Instruction on How to Input Chinese Characters in English Windows XP

Enabling Chinese input is quick and easy, there are only... Read More

Reduce TCO: The Java Database Way

TCO (Total Cost Ownership) is the buzzword in... Read More

10 Things You Could be Using Photoshop For, But Probably Arent

Most people don't use Photoshop to its fullest capabilities. Here... Read More

Programming Language Migration Path

While I was preparing some personal background information for a... Read More

Reduce Pop-ups and Annoying Ads

There is many things more frustrating than surfing a website... Read More

Do You Want Your Own Fully Programmable ERP? - Part 1

We are in a transition phase in the Managerial Administration... Read More

XML Parser and Their Types

XML parser is a software module to read documents and... Read More

Groupware as a Document Manager: Collaboration Series #3

This article is the third of a series of articles... Read More

Falling in Love With More Than One Screensaver: The Fun Part

Having from five to ten and more favorite screensavers is... Read More

Helping Newbies Understand Professional Software

The Windows registry is a huge database that ensures normal... Read More

Resume Software ? Advantages Revealed

The various resume software offered, particularly on the internet, can... Read More

Microsoft CRM Data Import FAQ

Microsoft CRM has built-in conversion tool, however you should probably... Read More

Lowering The Risks In Developing Do-It-Yourself Software Projects

Mike Dunville* had a decision to make. As the new... Read More

Does your Company have Documentum?

Are you lost in the mess of documents that get... Read More

Microsoft Great Plains Implementation for Large Corporation ? Overview for VP IT

Microsoft Business Solutions Great Plains was historically designed to serve... Read More

Theres Gold in Your Websites Server Log

Many Webmasters have never bothered to view their website's server... Read More

Need of Document Management System (DMS)

Document Management or Enterprise Information Management is perhaps one of... Read More

Antivirus Software ? Get The Bugs Before They Get You!

You turn on your computer, and it doesn't look quite... Read More

Microsoft Great Plains Middle East - Arabic Language Support

Microsoft Business Solutions Great Plains is marketed for mid-size companies... Read More

What is Preventive Maintenance Software?

Preventive Maintenance (PM) is defined as scheduled work done on... Read More

Microsoft Great Plains on Ctree or Pervasive SQL ? What to Do ? Tips for IT Manager

As you probably know, when Microsoft purchased Great Plains Software... Read More

CRM and Customer Life Cycle

Customer Relationship Management or CRM is a combination of enterprise... Read More

hps street lights led parking lot light Pete's produce ..
hps street lights led parking lot light Pete's produce ..