Document Manager and Version History
In previous articles I have discussed the usefulness of a document manager, such as groupware, in organizing document sharing. I have also discussed the role that a Version History plays in a good document manager. In this article I wish to elaborate on Version History and its ability to make or break your document manager. The reason a document manager benefits so much from Version History is that Version History presents a visual flow chart of the editorial process any document has gone through. The who, what, when, where, and how are all answered.
Having Version History as one of your document manager tools creates a three-point advantage in document collaboration, advantages that take businesses to a higher level of efficiency, organization, and communication.
Ad Hoc Management
Business communication and document collaboration move too quickly with the ease of Microsoft Outlook and other email communication, where any presentation or document can be shot back and forth between any number of parties any number of times. Because of the simplicity of this process, it is difficult for a document manager to track all of the editorial changes made to documents without Version History. In other words, the jumble of unordered, chronologically challenged changes are difficult, if not impossible to organize without Version History. Version History helps to present a chronological order of ad hoc business. A document manager that uses Version History will be able to work the way your business does.
Reference
As I mentioned before, as document versions are sent back and forth in no particular order, a document manager can only do so much without the help of Version History. Eventually deadlines fall due, and the various document versions need to be organized before they are brought together into one final draft. The most common process for organizing attached drafts is to dig through your email box and hard drive to collect all of the drafts and to sort them by date. Then, you ask everyone else to do the same and send them to you. Once all of the information comes back to you, you have to go over the same process again, this time deleting duplicate files. Already, too much time has been spent referencing all of the document changes. Version History references documents immediately upon request, displaying exactly where documents were sent, when they were sent, and how versions relate to each other. Version History helps to create a document manager that works for you.
Digital Thread Technology
Every tool a document manager utilizes has its own tricks. Version History is no exception. What is its trick? Digital Thread Technology. As a document is created, whether a budget plan, a marketing presentation, or a legal contract, Digital Thread Technology inserts tracking information into the metadata of the electronic document. This allows the document to be tracked over various email boxes and drives, even if the document has been sent to individuals who do not use your document manager. Digital Thread Technology literally threads each draft together like beads on a necklace, enabling Version History to create a simple and informative flow chart of your document's draft genealogy.
Joe Miller is an author of informational articles and online advertisements on business software. Read more about a online advertisements and online advertisements at NextPage.com.
Lincoln Stretch rentals Alsip ..If there still are few unprotected computers left, I haven't... Read More
Microsoft Business Solutions Great Plains, Navision, Axapta, Solomon and CRM... Read More
Have you noticed WordPerfect is gearing up for a comeback... Read More
The most important things you can do for your computer... Read More
Introduction to C++Why Learn C++?C++ may at first seem like... Read More
There are two major WYSIWYG(What You See Is What You... Read More
Microsoft Business Solutions Great Plains, former Great Plains Software Dynamics... Read More
Spyware is like the new technological nuclear weapon on the... Read More
If you use Microsoft Outlook (or similar applications) for e-mailing,... Read More
When you first think about multicurrency ? you probably have... Read More
Imagine something that follows you home and sets itself up... Read More
Program Flow is what you think it is. How the... Read More
People often ask me: What image file formats will Photoshop... Read More
Microsoft Great Plains ? ERM from Microsoft Business Solutions and... Read More
User interfaces and accessibility are some of the most important... Read More
Looks like Microsoft Great Plains becomes more and more... Read More
Not all of us have the luxury of working both... Read More
The intentions of this short tutorial are not to teach... Read More
If you have been using the Internet for any amount... Read More
In this small article we will show you the possible... Read More
Microsoft Business Solutions Navision is main ERP application for European,... Read More
Finally, you have some time to personalize your desktop with... Read More
Looks like Microsoft Great Plains becomes more and more popular,... Read More
Microsoft CRM is CRM answer from Microsoft and attempt to... Read More
Is Photoshop CS2 worth the upgrade? You bet it is!... Read More
Western Springs shuttle limo ..1. What determines the software price? Is it Per Seat... Read More
With the advent of 'Service Pack 2' for Windows XP... Read More
Professional services firm cuts costs and improves productivity with integrated... Read More
Microsoft Business Solutions offers several ERP applications: Great Plains, Navision,... Read More
Microsoft Great Plains, former Great Plains Software Dynamics, eEnterprise has... Read More
You probably didn't casually invite, or extend a formal attendance... Read More
Just stress testing one of the latest Linux distributions. Been... Read More
Microsoft CRM was designed to be easily customizable. Microsoft CRM... Read More
Fundraising software lets you connect with donors in a way... Read More
When you first think about multicurrency ? you probably have... Read More
Are Spreadsheets Robbing your Enterprise of Competitive Advantage?'90% of "average"... Read More
Java has come along a long way. Many would agree... Read More
Microsoft Business Solutions products: Great Plains, MS CRM, Navision, Axapta,... Read More
Microsoft Business Solutions Great Plains is very popular ERP/MRP applications... Read More
Great Plains Integration Manager scripting and translation - overview for... Read More
At the end of XX century, in the late 1990th... Read More
Have you noticed WordPerfect is gearing up for a comeback... Read More
Several software companies design programs for preventive maintenance. Most of... Read More
Microsoft CRM is CRM answer from Microsoft Business Solutions.The whole... Read More
Our opinion is based on our Microsoft Business Solutions Great... Read More
Shareware is software that you can try before you buy;... Read More
Microsoft Great Plains - Microsoft Business Solutions accounting and ERP... Read More
IBM Lotus Domino or Microsoft Exchange?The severe competition continues for... Read More
GroupwareThe internet is full of 1.5 million to 7 million... Read More
Now is the time to look at an alternative to... Read More
Software |