custom home remodeling winthrop harbor basement redo lombard hamilton remodeling hoffman estates addition to split level house bathroom reconstruction wheaton .. Chicago Drug testing

Groupware Finds Home in American Business: Collaboration Tool Analysis

What is Groupware?

Have you ever had to manage document collaboration in a hurry? No need to be ashamed if you said "yes." Virtually every American business has experienced moments of ad hoc team collaboration. In other words, the ideal business collaboration method involves meticulous record keeping and organization; all deadlines are met; nobody feels rushed. That doesn't sound very realistic, does it? The important thing is that even scattered, ad hoc business collaboration can be organized in such a way that important records of business documents and their version history can be kept. Groupware tracks all documents across email and hard drives, tracking changes and saved locations. Groupware also lets businesses review changes and merge them, simplifying an often difficult process. Groupware is time-saving software recognized by American businesses for solving the ad hoc collaboration challenges. Any given search engine search for "groupware" will undoubtedly yield a long list of sponsored searches in addition to the millions of indexed pages referencing groupware products, testifying to its usefulness among American businesses.

Groupware as a Collaboration Tool

Due to the fact that millions of groupware packages are available for businesses, users must do their homework to find the right groupware to suit their business needs. One of the best ways to start is to analyze groupware as a collaboration tool. Since businesses collaborate on virtually everything from budgets to marketing reports, presentations, and memos, businesses need a collaboration tool that works the way businesses work. The difficulty of some groupware packages is that even though they provide a virtual vignette of helpful tools, instead of groupware working for you, you are working for it. I do not think I would be alone in raising my voice against difficult and expensive IT infrastructure set-ups. Software that does its job after it is downloaded or installed is the best way to go. Be sure to be thorough in analyzing the costs, including the opportunity costs, of groupware as your business collaboration tool.

Having analyzed the set-up costs, it is time to move on to analyzing the usability of groupware as a collaboration tool. First, does the groupware package your business is looking at work only within your office, or does it also work with clients, investors, partners, and others with whom you collaborate? It is important to remember that no business is an island. A collaboration tool which cuts out those with whom you collaborate will not be very helpful. In other words, groupware which works with those outside your business once it is installed helps everyone to be on the same page. Being on the same page is important when working through the barrage of business collaboration documents being fired back and forth between email accounts. Email is an example of how collaboration is so often done online. Your usability analysis of groupware as a collaboration tool must take into account online collaboration.

User Friendly Groupware

Finally, after costs and usability are taken into account, let me offer some helpful tips on selecting a groupware suite with helpful and user-friendly technology.

First, find groupware with Digital Thread technology. Digital Thread is a technology that works for your business from the moment your groupware is installed. Digital Thread tracks documents and their changes across email and hard drives by tagging the metadata of the document. The document changes are literally threaded together like beads on a necklace, not a single one gets lost.

Second, find groupware that creates a Digital Signature. Digital Signature is a signature that is appended to an e-mail that informs the user which draft it is and by whom it was saved. Finding the latest version of a document is always very simple to track with a signature like this.

Third, find groupware that enables Version History. Version History displays the document genealogy as a flow chart. The who, what, when, where, and how of every document is displayed for simple tracking and record keeping.

American businesses recognize the need for document management that works the way they do. Often, the ideal business process is not realized, and more often than not, ad hoc becomes the business process. These tips are designed to help businesses make an informed decision on groupware packages that are flexible to their needs. Affordability, flexibility, usability, and organization are benchmarks by which effective collaboration tool analysis can determine your business groupware.

Joe Miller is an author of informational articles and online advertisements on business, technology, and health. Information on groupware is available at NextPage.com.

In The News:

Will Adobe Manage to Replace Industry Work Horse Quark Express by Giving Adobe InDesign for Free?

And kill the best layout software in the process of... Read More

Microsoft Axapta, Navision or Great Plains: ERP Selection for Large Corporation

If you would like to pick something from Microsoft, or... Read More

Kick-Ass Performance For Your PC? Its Easy

Is your PC is slow and wimpy? Then you need... Read More

Passwords Used In Microsoft Word Documents

You would like to protect your documents, wouldn't you? Reasons... Read More

Microsoft Navision Integration with Microsoft RMS - Overview for IT Specialist

Microsoft Business Solutions Navision serves both European and American megamarkets.... Read More

Create ASP in Minutes

DBxtra goes ASPGetting to the information hidden within corporate databases... Read More

Crystal Reports For Microsoft Navision - Overview For Programmer/IT Specialist

Let us give you - developer some hints in the... Read More

Programming Language Migration Path

While I was preparing some personal background information for a... Read More

Linux Vs. Windows

This article will not attempt to advocate the use of... Read More

Ukraine IT Myths Dispersed

While Ukraine is becoming a new popular IT outsourcing destination,... Read More

Bridging the Gap between Paper and Data

The cornerstone of successful automated office systems is the ability... Read More

Dont Choose Adobe When Working With PDF

While Adobe is the most known maker of PDF tools,... Read More

Do You Know These Facts About Spyware ?

Imagine something that follows you home and sets itself up... Read More

Is Your Computer Sick?

Viruses and spyware usually show up on your computer one... Read More

Microsoft Great Plains: Offshore Customization & Development ? Overview for Consultant

When you visit department stores and see that majority of... Read More

Microsoft Great Plains: exchange & brokerage ? implementation notes

If you company is small or mid-size special products or... Read More

Dashboard Widgets for Windows

For a windows user like me, just can watch with... Read More

Bill of Lading ? Custom Reporting for Microsoft Great Plains ? Overview for Consultant

Bill of Lading is required report for Logistics and Freight... Read More

Microsoft Great Plains Installation ? Overview for IT Director/Controller

Microsoft Great Plains is main mid-market application from Microsoft Business... Read More

Adware, What Is It?

Adware is a type of Spyware program that displays some... Read More

Groupware and Online Collaboration: Collaboration Series #4

This article is the fourth of a series of articles... Read More

Spyware: What It Is and How to Combat It

Spyware is software or hardware installed on a computer without... Read More

Groupware Finds Home in American Business: Collaboration Tool Analysis

What is Groupware?Have you ever had to manage document collaboration... Read More

Microsoft Business Solutions Products Selection: ERP, CRM, Retail Management

Let's first look at your ERP system selection (without Retail... Read More

Create A Flash Presentation For Free With Open Office

The intentions of this short tutorial are not to teach... Read More

garage lights commercial street lights Pete's produce ..
garage lights commercial street lights Pete's produce ..