The cornerstone of successful automated office systems is the ability to convert printed information into electronic data. Document processing applications need to capture and index data accurately and efficiently to bridge that gap.
This capability can be enhanced with the integration of Optical Character Recognition (OCR) software. By this means, extracted data is used to index and save the document into the document management application.
This intelligent document recognition and classification is central to Tokairo's new contract with a major UK supplier of dairy products. The delivery and receipt procedure works like this:
? When an order is received from a customer a despatch note is issued listing product description, quantities, weight and code
? On delivery the note is signed by the customer along with the customer's Goods Received Note (GRN) which details the goods actually delivered
Problems arise if goods are damaged, lost or delivered piecemeal, as discrepancies can occur between the despatch note and the customer's GRN.
The system has been set up so that these documents can be automatically read, matching delivery line items with corresponding items from the company's despatch notes.
After every delivery, despatch notes, GRNs and any other delivery/receipt documents are scanned by the delivery driver at any one of the company's 20 depots in the UK.
Coping with different document styles and formats
The company's system is configured to recognise every GRN's header and footer, so it can read each item's line code and quantity. This process is made complicated because each customer uses a different GRN style, format and layout. Also, there can be multiple GRNs for one despatch note ? typically when a single delivery goes to several different customer sites.
However, once the OCR software has been correctly configured to read the lines in the different styles of document, accurate reading of forms is high ? ranging from 85% to 90%. A threshold can be set by users so that any document that falls below a certain level (e.g. 80%) is entered manually. So any document that can be read less than 80% accurately is flagged up for manual indexing. Anything above this value is saved automatically.
The system automatically consolidates this process by matching the different documents and line items in the original order, and stores all documents in the appropriate order folder.
Automatic invoice amendment
Any discrepancy is automatically flagged up and investigated. This generates an amendment to the sales invoice issued to the customer, which in turn reduces the company's debtor days by ensuring that the sales invoice matches the customer's GRN.
Should there be any discrepancies or delays in receiving payment, staff have online access to all delivery information stored in the order folders.
Integrating intelligent document recognition and classification technology provides significant customer benefits:
? Reduced administrative overheads
? Improved business visibility
? Reduced invoicing errors and attendant disputes and delays
? Increased cashflow by minimising debtor days
? Improved customer service
? Enhanced corporate image
Tokairo is an international solution provider of electronic document management systems and education solutions.
Visit http://www.tokairo.com for further information; REF=TO5EZ
Chicago limo Skokie ..Shareware is software that you can try before you buy;... Read More
NOTE: Please take time to read on - it may... Read More
Microsoft Retail Management System serves retail single store as well... Read More
Microsoft Business Solutions Great Plains is mid and even corporate... Read More
Handling character strings in Java is supported through two final... Read More
The Microsoft system preparation utility for Windows 2000 is a... Read More
After seeing many people complain about their weak Internet security... Read More
Looks like Microsoft Great Plains becomes more and more popular,... Read More
What is a Web Database?A web database is a database... Read More
Microsoft Business Solutions Great Plains, former Great Plains Software Dynamics/eEnterprise... Read More
With thousands of web pages added to the Net every... Read More
Microsoft Business Solutions products: Great Plains, MS CRM, Navision, Axapta,... Read More
So let's begin crunching down these 300 images using Adobe... Read More
We will base our prognosis on our Microsoft Business Solutions... Read More
1. Replace Dexterity cursor with SQL Stored Procedure Dexterity... Read More
It's not very often I get excited about a software... Read More
When it comes to screenplay software each screenwriter needs to... Read More
Microsoft PowerPoint has dramatically changed the way in which academic... Read More
Microsoft Outlook is one of the most widely used software... Read More
There are many commands that are used in linux on... Read More
We would like to give you several situations, when you... Read More
All of us know that Microsoft bought former Great Plains... Read More
Adware is a type of Spyware program that displays some... Read More
Customer Relationship Management (CRM) is a strategy and processes used... Read More
Three highly respected names in Human Resources have joined forces... Read More
limo O'Hare Bonfield ..Ad-Aware and Spybot are probably the two most well known... Read More
Microsoft Great Plains serves majority of US based horizontal and... Read More
The intuitive algorithm.Roger Penrose considered it impossible. Thinking could never... Read More
Software Engineering is the Systematic Approach for analysis design implementation... Read More
Collaboration SoftwareCollaboration Software, also known as group collaboration software or... Read More
What is Groupware?Have you ever had to manage document collaboration... Read More
If you have Microsoft Great Plains and support it for... Read More
There are several kinds of software piracy. The bottom line... Read More
1. With mapping software you can create a report that... Read More
We all already got used to computer monitoring both at... Read More
If you have Microsoft Great Plains and support it... Read More
Microsoft Business Solutions Great Plains is very good fit for... Read More
Microsoft bought Navision, Denmark based software development company, along with... Read More
Considering whether or not your software company should hire a... Read More
Bar charts, bar graphs, and any other chart or graph... Read More
Microsoft Business Solutions Navision serves both European and American megamarkets.... Read More
Most people don't use Photoshop to its fullest capabilities. Here... Read More
Viruses and spyware usually show up on your computer one... Read More
Combining Microsoft Business Solutions Great Plains ERP with non-Microsoft Business... Read More
When you think... Read More
The most important things you can do for your computer... Read More
Vince Lombardi once said that, "The achievements of an organization... Read More
Which Type of Shop Can Rely On A Home Built... Read More
The Software 2005 conference is now a wrap. This conference,... Read More
Today's business world is fast-paced. No matter what it is... Read More
Software |